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Virtual summit software is a technical program that is used in organizing of big online conferences that have the same effect as physical conferences. This kind of software unlike the simple webinar tools will have a wider range of features because it supports multi-speaker events, interests of the audience, exposure of the sponsors, and smooth management of the session.
Essentially, virtual summit software offers the framework in a bid to organize, market, and make virtual summits successful. It has functionality to create a landing page, live streaming, speaker management, chat rooms and event attendees handling tool, before, during and after the actual event. On these platforms, the organizers can stream keynote speakers, break-out sessions, and live sessions in an immersive and live virtual platform, giving a perfect service to a distant audience.
In contrast to the ordinary Zoom webinars or plain video calls, the most suitable virtual summit software has built-in event analytics, email marketing, and engagement tools, such as polls, live chat option, and Q&A option. There are also some tools allowing the implementation of hybrid events and providing the option of both offline and online attendance.
Since event organizers are moving towards virtual events, especially IT-virtual-summits, the platforms that are robust and have high features are soon becoming the need of the hour. In both cases, whether your company is hosting virtual summit or the agency is planning to host it on behalf of the industry experts, selecting the right virtual summit platform plays an important role in providing an experience of high quality to the targeted audience.
Concisely, virtual summit software does not simply broadcast, rather, it is an effective tool that should take care of all the work to be done before, during, and after a virtual conference.
The software used in virtual summit automates all processes of organizing an online summit, including the pre-event, live event and follow-up analysis on the same main platform. It helps the organizer of any of the events to control sessions speakers, create branded landing pages, communicate with any participants of the event in real-time, and evaluate the performance by using internal event analytics.
The latter is usually initiated by the development of landing page of a virtual summit which serves as the center of the event. This page has the bio of speakers, the agenda, and the registration slips. On most platforms, the process of creating a landing page includes a handy builder, which enables those in charge to have a professional site in the shortest amount of time possible without writing code.
As soon as registration starts, the program assists in gathering the required details about the possible visitors, divide audience, and introduce email marketing campaigns. Even reminders are automatic and access passes are handed out using some tools.
During the virtual summit that is being implemented, the software is used to broadcast live on the keynotes, break out session, and virtual session. The speakers are able to deliver both real-time and pre-recorded content whereas attendees can join chat rooms or chat rooms to ask questions and socialize. This kind of creation of the real environment of participation (with such tools as audience engagement features: polls, reactions, Q&A) makes a virtual environment look and feel so similar to the live events and their energy.
On the technical end, speakers, session handoffs, tech help, and analytics are taken care of, so the hosts are free to concentrate on what and how to present to the audience.
Organizers get a drive of the detailed global analytics of the event: the number of registration, live, most viewed sessions and email opens after the occurrence of the event. Such information helps in planning subsequent events and maintaining the list of emails collected in the course of the summit.
Virtual summit software with automation of logistics and user-friendly interface, takes care of the complexities of conducting a successful virtual summit and thus is the most appropriate tool to organizations hosting virtual summits, IT-virtual-summits, or mega virtual conferences.
When picking the finest virtual summit software, paying attention only to the essential stream capabilities is not sufficient. Your platform should provide a comprehensive set of features capable of assisting organizers and attendees at each instance of the virtual summit experience to provide a mature, exciting, and conversion-ready environment.
The following are some of the features that a modern virtual summit software must have to check out:
Modifiable landing pages
It needs a landing page builder that is inbuilt. It allows you to prepare branded pages to display your agenda, key note speakers, sponsors and registration forms. An interesting landing page facilitates the attraction of the wider target audience and contributes to a higher ratio of conversions.
Speaker control platform
You require instruments that will facilitate convenient luring, organizing, and scheduling of professionals and speakers in the business. An efficient technique of managing speakers enables uploading of bios, gathering of headshots, and allocation of sessions without utilisation of exterior spreadsheets.
Support of live streaming and pre-recorded session
Regardless of the fact that you play live, or involve them together with the pre-recorded speeches, uninterrupted live streaming is essential. The best platforms have the inbuilt ability of live chat, question and answer, and polls to engage the audience.
Networking rooms, network rooms Breakout rooms
Professional virtual summit technology comes with breakout rooms or chat rooms to facilitate interactions of a smaller group, workshops or VIP sessions, which recreate the dynamics of a face-to-face event in the virtual world.
Automation in likes of email marketing
There is an in-built option of email marketing which enables you to use reminder emails, sending access passes, and post-event following-up. This helps in lead nurturing and development of long-term email list.
Engagement features
The interactivity is increased with such functions as gamification, polls, reactions with emojis, and even a virtual scavenger hunt. Such interaction aspects will ensure that the audience remains engaged during the summit.
Event analytics
It is a must to have real-time and post event event analytics. To evaluate success and decide on how to conduct in the future, you have to obtain information on the number of people, who attend the sessions and those that a given session is popular and the frequency of interaction.
Scaling and stability
It is expected to have a large attendance in the platform with no drops in performance. Ranging on IT-virtual-summits to niche online summits, performance and reliability is the key.
Connection with tools and social media
Make sure that it has an integration with social media app, CRMs, schedule software, and tickets. They guarantee the ease in the process of work of the event organizers and enhanced coverage.
Reliability and customer care
Fast responsive services are the key to success (or failure) of your event. Select the providers, which offer high quality customer support, particularly during live events.
Finally, the most important options you require must have a parallel with the summit objectives. Be it a virtual summit you are creating yourself or events intended to be held by industry professionals, a platform that offers such an enhanced functionality will be able to help you to create the best experience with virtual summits possible.
Virtual summit software is not only designed and built to accommodate large corporations or particular technology giants, but is more of a versatile solution that is created to serve the needs of multiple users regardless of the industry or background who desire to reach out a large audience, provide their knowledge to the potential users, and give them a chance to communicate and build new relationships together all within one virtual space. Whether you are a solo creator, enterprise-level attachers of events, it is vital to have these platforms when planning to hold virtual summits, on-line summits, IT-virtual- summits, which exceed the possibility of basic video-call.
Business heads and marketers
To the business leaders and the marketing teams, a virtual summit is an effective way of creating leads, thought leadership, and an email list. Marketers can monitor performance and can optimize future activities based on data gleaned using such tools as landing page customization, email marketing and built-in event analytics.
Organisers of events and agencies
Business organizations that specialize in event organization require strong tools that provide speaker control, live streaming, as well as break out rooms. Thanks to the ability to analyze every detail and gain engagement features, they will be able to provide their clients with quality and always remain organized behind the scenes.
Trainers and trainers
Since the beginning of the pandemic, business coaches, universities, and other representatives of the education field have turned to the use of virtual summit software to deliver large-scale workshops, panel discussions, and expert talks. Chat rooms and live sessions provide an environment of learning as it is in the real world classrooms.
Industry analysts and key note speakers
Leaders in the industry usually use virtual summit platform to present insights, network with colleagues or connect to their intended audience. Organizing a virtual summit is the sure-fire method to achieve growth in influence, media notoriety and reach via social media and by the word of mouth.
Communities AND Nonprofits
Independent organizations and organisations with members turn to virtual event platforms when they want to host awareness events, training and/or fund raisers. One such thing is the choice of facilities such as live chat, branded landing pages, and access pass control, which allows them to be as inclusive as possible and have a stress-free logistics of event attendees.
It is a hybrid event producer.
The hybrid events systems required by teams to be able to run hybrid systems (both physical and virtual) must be flexible and allow real-time streaming, breakout sessions, and good integration with registration and analytics software.
It makes no difference whether you want to engage 150 attendees or 5,000+ because the most perfect virtual summit software is up to your requirements, assists in providing a high-level experience, and makes your virtual summit unique in an ever-increasing environment online.
Simply a convenient way of conducting a conference, the dedicated virtual summit platform can provide completely new opportunities in terms of reach, scalability, and interaction, which the in-person event or even the simple video conferencing system cannot deliver. Among the greatest benefits, there is the possibility to reach the global audience. There are no barriers to travel so you will be able to reach the attendees around different time zones as well as industries and areas, whether you are organizing IT-virtual-summits, educational events or brand presentation.
The next advanrantage is cost efficiency. In comparison, virtual summits also do not require spending on a place where an in-person conference is held, food, and transport. It could not be simpler: You just require an awesome virtual summit software that would combine all the registration, stream, speaker, and data analysis in a single location. This streamlining will make work flow easier and the amount of tools your team will need to handle will be lessened.
An interaction also is high. Live chat, chat rooms, polls and interactive Q&A make the viewers become participating listeners. Such engagement tools of the audience contribute to increasing the overall satisfaction and knowledge retention, as it is more convenient to keep the people engaged in the longer sessions or secluded rooms.
Besides, it is simple to grow your events using virtual summit platforms. The most successful platforms allow dealing with a large number of users (150 to 5,000 event guests), and their features are aimed at stability and responsiveness, as well. They offer powerful email marketing and access pass controls to develop your email list and segment the target audience in a better way.
Long-term gains are that you can analyze post-event in terms of event analytics, you can use the content as a recording of the session sessions, and you can also position yourself better in terms of the brand being more polished. Plus, events that share the features of future and hybrid events mean that you are more than just making an investment into one marketing campaign: You can create an engine which is repeatable, and able to scale exponentially.
On the whole, this tool can help you to become a brand that hosts its own virtual summit, as well as an agency that organizes such events among the industry professionals, as the virtual format can be the best tool to generate engagement, leads and long-terms growth.
As far as the matters of the utmost virtual summit software selection are concerned, one should place the emphasis on the software that is flexible and easy to work with at the same time mutually adjusted to the needs related to the achievement of the objectives whether you aim to organize a one-day online summit, a multi-track IT-virtual-summit or a series of such events.
One of the most trendy platforms in 2025 is HeySummit, which is created to work with virtual summits. It simplifies the entire process of speaker onboarding, creation of landing pages and automation of email marketing. It has a straightforward front end and an effective backend, which makes it the best option of creators who want to launch their own virtual summit and do not require a huge production crew.
Livestorm is another notable one since it delivers a contemporary and flexible solution to hosting online events. It has been considered as a webinar tool in the past but has since also been developed to support strong features of live session management, on-demand presentation, polling of the audience, and such like question and answer features. Livestorm has powerful event analytics and engagement capabilities, making it an available choice among the event hosts involved in professional and data-driven virtual summits.
Restream is one of the platforms to pay attention to in case you are eager to conduct live broadcasting. One may easily multistream to different Twitter social media platforms which makes it one of the best tools to increase reach to many viewers. Although it might need outside applications to register or schedule speakers, it is better in quality and reliability of streaming than any other real-time experience.
Even more so, teams that prioritize convenience and quickness are still fans of StreamYard. It is an easy to use solution with a flexible branding option, so it is a trusted tool to host a live event, a panel, or small hybrid event. Marketers and those in the industry, who are speakers, actively use it because it gives them an opportunity to concentrate on what is being said and not how it is said.
Overall, they complement each other quite well to support the success of a virtual summit due to a solid range of features they can provide. The central tools form a strong base of a virtual summit platform that both captivates the audience and allows scaling the event, no matter whether it is speaker control, the use of a breakout room, a chat room, or advanced analytics of the event.
The number of options available is enormous, but it is no longer enough to make the correct virtual summit software selection based only on your technical considerations. As more and more people want to host a virtual summit, IT-virtual-summits, and hybrid events, HeySummit, Livestorm, Restream, and StreamYard, give organizers the freedom and capability to create high impact experiences regardless of the industry.
An event management expert online submission software can do more than live video streaming; it also integrates during speaker management, Email marketing, the engagement of the audience by use of chat rooms and breakout sessions, and real-time analytics of the event provide insight to future events. Whatever the numbers of the event participants are 150 or thousands of them, a powerful and flexible virtual summit platform is well worth the funding because it can simplify the organizational process and make the intended recipients engage in a more impressive experience and in a more professional manner.
The industry of digital events is developing, and the ones who learn how to utilize all the features of specialized software will be distinguished. Whether you are determined to organize your own virtual summit that will bring fans and customers, create credibility, and contribute to your business strategy, begin with assessing these top solutions, and make the final choice concerning what actually suits your intentions about this kind of event.
A webinar is usually a single-session event with one or two speakers, often used for lead generation or internal training. A virtual summit, on the other hand, is a multi-session event with multiple keynote speakers, breakout sessions, and networking elements—designed to simulate the experience of a virtual conference. It’s a more complex and immersive experience for a larger number of attendees.
Yes. Most modern virtual summit software allows you to sell access passes, offer tiered ticketing, or even run sponsor-backed content. With tools like custom landing pages, email marketing, and engagement features, monetization becomes a built-in part of the platform strategy.
This depends on the tool. Some platforms are ideal for 150–300 attendees, while others like Livestorm and Restream can scale to support thousands of event attendees. Always check capacity limits and support services before launching.
Not necessarily. Platforms like HeySummit and StreamYard prioritize ease of use, offering drag-and-drop landing page builders and guided speaker management tools. Even users with minimal tech background can run a successful virtual summit with the right platform.
To keep your global audience active and interested, look for features like live chat, Q&A, chat rooms, polls, and gamification options like a scavenger hunt. These audience engagement tools are essential best practices for boosting interaction and reducing drop-off during long sessions.
Absolutely. One of the biggest advantages of using a virtual event platform is the ability to record live sessions and reuse them for future events, online courses, email campaigns, or lead nurturing. It's a scalable way to get more mileage from your content.
Always evaluate your target audience, event size, tech resources, and long-term goals. Focus on tools with strong event analytics, flexible pricing, and proven support services. Choosing the best virtual summit software isn't just about features—it's about finding the best fit for your strategic vision.
