For every solution, it is very important to have a number of the simplest and at the same time the most basic functions for a successful registration and event. Pay attention to how you can promote your event, what you can get out of it and improve on it.
Sometimes solutions that are easy to use won't provide all the functionality you need, so you should answer some questions first in order to choose the right one. Analysis and submission, past event data collection, control of the registration process, communication and promotion capabilities, and automation of processes that are usually done manually are key factors to consider when selecting a solution. It's also not worth taking a subscription if there's a free plan that pretty much provides everything you need.
Key features and capabilities:
How user-friendly is the solution and management system?
Many solutions have robust tech support, to fix bugs, help your team and optimize your work for maximum results.
What tools does the service have for marketing and promotion?
An important component of any event is targeted advertising and campaigns created with special tools. Your system should offer a wide range of options to increase the effectiveness of visits, registrations and visibility as well as participation in the event.
Budget control and cost tracking.
Budget management and cost tracking are very important to many professionals, usually difficult to control and time-consuming.
How varied are the options for setting up the visitor registration process?
Potential visitors want to feel that the event is tailored specifically to them, as well as all communication associated with the registration process. It should reflect your company's branding and design. You need to control all the steps in the preparation phase, including the registration process by email, on the lingo, through the mobile app, name IDs, etc.
How secure is the payment process?
The solution should provide the highest level of security. You'll also want to understand if the system can: track payments in real-time; automate refunds; and accept international currencies.
What will the check-in process look like before the event?
The check-in is the starting point for your attendees on the day of the event. If it doesn't work properly, it can be frustrating and give a bad impression of you as an organizer.
What attendance check-in tools will you need?
The most popular tool for a personalized and engaging experience is a mobile app.
What benefits does the solution provide for event sponsors?
Make sure the service provides the ability to monitor and compose sponsorship offers in invitations, on the branding, during the registration process, on social media, etc.
What reports and analytics are available to measure the success and profitability of your events?
Understanding event ROI is becoming increasingly important for executives and other event attendees. From a potential solution, look for standard reporting options for responsiveness and the ability to customize creation based on your organization's needs.
Broadcasting video simultaneously to multiple venues is called multistreaming. It's an easy way to reach more viewers and therefore get more views.
The most obvious advantage of streaming to multiple recipients at once is, of course, the ability to reach a much wider audience, but there are others that are less obvious.
But let's start with the main one:
Reveal yourself to a new audience
The more channels you are on, the more people see you. In addition to that, multiplatforming greatly increases your chances of getting new viewers. Think of YouTube's suggested videos, or how Facebook prioritizes live video content.
Take advantage of each platform
Each social platform helps connect with different people and specific demographics. YouTube, for example, is a global video platform and is great for broadcasting to the widest possible audience.
Get to know your audience better
Multi-platform broadcasts would also be a great way to gather statistics about who your audience is, as well as where they are most active.
Don't expect viewers to come to you - go to them yourself.
Often a lot of effort is spent on attracting viewers to the specific platform you use for your broadcasts. With multistreaming, on the other hand, they don't need to go from Facebook to YouTube or Twitch to watch your live video. You simply bring it to the "native" and familiar medium for each individual user.
Automatic recording on multiple platforms at once
On all available platforms, live broadcasts are usually recorded and put into media libraries, where they can then be viewed at any time. So if you broadcast on one platform, you have to manually upload them there to make them available on the other platforms. In the case of a multiplatform broadcast - it will automatically be recorded on all those platforms.
The benefits of multiplatform for live broadcasts are pretty obvious: The more platforms you reach at the same time, the more people will see and interact with your content, and the more regular viewers you'll get. Whether you choose software, hardware or the cloud, given how easy it is to set up a multistream now, live content creators should at least try it.
A webinar room or conference room is a web page that hosts a webinar, online conference or meeting. In other words, a webinar room is a virtual analog of a conference room or classroom, where speakers and listeners gather.
What to pay attention to when choosing a webinar room:
Number of seats.
First of all, decide on the number of participants who can attend your webinar. There are webinar programs with rooms for 50 to 500 participants. Other venues provide rates for 1,000 or even 5,000 participants. And if you hold small meetings, a test account for 10-20 participants will probably be enough.
Storage size
If you plan to show only video from the camera and one presentation during the webinar, any standard webinar room will do. When you have large PowerPoint files, other images and videos, choose a room with its cloud storage size in mind.
Recording the webinar.
Learn how much space and time the service offers to store webinar recordings, in what quality you can record a webinar, what will be visible on the video.
Interface language
Participants while in a room for a webinar, should not experience language barriers. Therefore, it is worth choosing a service that supports multiple languages.
The possibility of a test drive.
Most sites offer to test the webinar room for free, which allows you to understand all the intricacies of its use before the webinar. Lack of a demo version can turn into a nasty surprise over time
Stability of broadcasting
Test-drive webinar room will assess its stability. Conduct a trial webinar and check if there are glitches and hangs in the system. Also pay attention to the delay between when you say a phrase and when the participants hear it. The lower the delay, the more convenient it is to communicate with your audience.
Accessibility across devices
Nowadays, more and more listeners are accessing the webinar from mobile devices. So make sure the webinar room works just as well on a tablet and smartphone as it does on a computer.
Availability of tech support
When preparing for a webinar, you may have different questions or difficulties. And it will be good if the webinar room has tech support that can answer and help.
